SUMMARY OF ROLE

DUTIES AND RESPONSIBILITIES

• Coordinate day to day administration tasks including (but not limited to) data entry, electronic filing, emailing communication as required by the Director, Project Manager and Construction Manager;
• Provide procurement assistance to the Project Manager. Ensure procurement contracts / orders are issued in an adequate time frame to achieve the construction program. Check orders on delivery;
• Liaise with Project Manager and Office Manager regarding specifications, cost control, waste management, variations, and confirmation of instructions for the procurement of materials;
• Update and maintain programming and management software programs currently including Smartsheets, Buildertrend, and Buildxact;
• Administration and coordination of the warranty / maintenance database including entering new warranty/maintenance items, actioning items, and follow up;
• Carrying out safety inspections and fulfil the health, safety and welfare responsibilities as detailed in the Company’s Policy. Implement WHS Safe Work Method Statements, policies and plans and ensure conformance with the documents, regulations, codes of practice to maintain a safe work site.
• Maintain supplier and contract databases, including updating insurance information for contractors and design professionals;
• Create and maintain good relations with suppliers, contractors, design professionals, clients as well as other stakeholders;
• Maintain comprehensive and accurate records / checklists of own activity via email sent to the Project Manager daily;
• Manage communication from the Project and Construction Managers as required to site staff ensuring the timeliness and effectiveness of the communication;
• Attend construction meetings with AHC staff to assist in the implementation of processes to facilitate the project coordination role;
• Continually develop knowledge of construction techniques and products to enhance the business;
• Participate in scheduled procedural training and professional development programs;
• Help maintain a clean office environment including kitchen, bathrooms, external areas, and work areas. Assist in the ordering of office supplies and equipment;
• Contribute to the Company’s Corporate Social Responsibility initiatives.